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Car Titles | Bill of Sale
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Typical Bill of Sale Form
This is only one example of an ADOT (Arizona Department of Transportation) form that will need to be notarized.
A mobile notary can be called when a seller and buyer are meeting at their location of choice.
If the vehicle is coming from out-of-state, these additional items could be need to be returned to the seller if the seller is a commercial seller such as a dealership.
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Some forms you might see:
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Power of Attorney
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Affidavit & Receipt of Out-of-State Delivery
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Bill of Lading
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Statement of Delivery Outside of State (the signatures of the transport driver and purchaser/authorized agent needed)
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Additional forms may be needed by the seller
Some of these forms will need notarizing
Baker Mobile Notary notarizes Vehicle Title documents, Bills of Sale, and any other motor vehicle documents when notarization is requested or required.
Titles & Bill of Sale paperwork — what they are used for
You’ll generally need Title and Bill of Sale paperwork to help complete ownership transfer and registration for the following:
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Vehicles
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Motorcycles
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ATVs / dirt bikes / other off-road vehicles
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Boats / watercraft
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Trailers
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Mobile homes
Some transactions may require notarization, depending on the situation.
Documents typically needed (common checklist)
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Completed, signed Title and Registration Application
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Bill of Sale / title transfer paperwork (for Arizona-titled vehicles, if applicable)
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Payment for applicable fees
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Lien release (if applicable)
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Emissions test (if applicable)
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Additional documents for special situations, such as:
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Power of Attorney (if the vehicle is being handled by an authorized agent)
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Estate/trust representative paperwork (if ownership is being transferred from an estate or trust)
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Why a Bill of Sale matters (especially for vehicles)
An Arizona bill of sale is important because it creates a formal record of the transaction. That documentation:
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Prevents disputes by clearly showing the buyer, seller, and sale details
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Helps ensure the paperwork meets legal/registration requirements so fees and ownership can be processed correctly
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Provides proof of sale, functioning like a receipt that the buyer accepted the vehicle
What a Bill of Sale usually includes
Typical details include:
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VIN (Identification Number) — unique identifier for the vehicle
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Body style/type — e.g., sedan, SUV, truck
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Purchase price — amount paid
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Buyer’s driver’s license number — identifies the new owner
Benefits of keeping your paperwork
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Protection for both parties: it outlines the sale terms clearly
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Proof if needed later: supports your position if questions come up
How long to keep it
It’s good practice to keep the paperwork for at least 5 years in case you need it for any dispute or verification.