Car Titles | Bill of Sale
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Typical Bill of Sale Form
This particular form will need to be notarized.
A mobile notary can be called when a seller and buyer are meeting at their location of choice.
These may also be filled out and notarized at a title office if not going to the MVD (Motor Vehicle Department).
If the vehicle is coming from out-of-state, these additional items could be need to be returned to the seller if the seller is a commercial seller such as a dealership.
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Some forms you might see:
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Power of Attorney
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Affidavit & Receipt of Out-of-State Delivery
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Bill of Lading
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Statement of Delivery Outside of State (the signatures of the transport driver and purchaser/authorized agent needed)
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Additional forms may be needed by the seller
Some of these forms will need notarizing
Titles & Bill of Sale paperwork — what it’s used for
You’ll generally need Title and Bill of Sale paperwork to help complete ownership transfer and registration for the following:
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Vehicles
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Motorcycles
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ATVs / dirt bikes / other off-road vehicles
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Boats / watercraft
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Trailers
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Mobile homes
Some transactions may require notarization, depending on the situation.
Documents typically needed (common checklist)
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Completed, signed Title and Registration Application
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Bill of Sale / title transfer paperwork (for Arizona-titled vehicles, if applicable)
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Payment for applicable fees
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Lien release (if applicable)
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Emissions test (if applicable)
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Additional documents for special situations, such as:
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Power of Attorney (if the vehicle is being handled by an authorized agent)
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Estate/trust representative paperwork (if ownership is being transferred from an estate or trust)
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Why a Bill of Sale matters (especially for vehicles)
An Arizona bill of sale is important because it creates a formal record of the transaction. That documentation:
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Prevents disputes by clearly showing the buyer, seller, and sale details
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Helps ensure the paperwork meets legal/registration requirements so fees and ownership can be processed correctly
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Provides proof of sale, functioning like a receipt that the buyer accepted the vehicle
What a Bill of Sale usually includes
Typical details include:
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VIN (Identification Number) — unique identifier for the vehicle
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Body style/type — e.g., sedan, SUV, truck
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Purchase price — amount paid
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Buyer’s driver’s license number — identifies the new owner
Benefits of keeping your paperwork
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Protection for both parties: it outlines the sale terms clearly
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Proof if needed later: supports your position if questions come up
How long to keep it
It’s good practice to keep the paperwork for at least 5 years in case you need it for any dispute or verification.